How to Use the Email Signature Generator
Use an email signature generator by filling in your details, watching the preview and copying the finished signature.
- Replace the example name, job title, company, email, phone and website with your own details.
- Add an HTTPS link to a photo or logo and your LinkedIn or other social profile, if you want them.
- Choose the Stacked, Photo left or Compact layout and an accent color while the preview updates.
- Select Copy signature for rich text or Copy HTML for source code, then paste it into your email app.
Free Email Signature Generator
This free email signature generator creates the signature in your browser, with no account, watermark or limit on how often you change it.
Professional Email Signature Generator
Your name appears in the accent color, followed by your job title and company and one line of contact links. The email address becomes a mailto link and the website shows only its domain, which keeps the signature short. Leave a field empty and it disappears from the signature.
HTML Email Signature Generator
The signature is a single table with inline styles and the Arial font, the structure most email apps keep intact. Copy HTML gives you this source for editors that accept markup, such as Thunderbird. Every value you type is escaped, so a stray character cannot break the layout.
Email Signature Generator With Logo
Paste the HTTPS address of a photo or logo you already host, and it appears at 72 by 72 pixels. The image is loaded from that address when the recipient opens your message, and some email apps block remote images until the reader allows them. Keep your name and contact details as text so they stay readable either way.
How to Add an Email Signature
Paste the copied signature into your email client’s signature settings, then send yourself a test message to check the layout.
Gmail Email Signature
Open Settings, See all settings, General, Signature. Create a signature, paste the rich-text output and save your changes.
Outlook Email Signature
Open Settings, Accounts, Signatures in new Outlook, or Mail, Signatures in classic Outlook. Paste the formatted signature and choose your defaults.
Apple Mail Signature
Open Mail, Settings, Signatures. Create a signature and paste the formatted output. Turn off Always match my default message font if needed and send a test message.
Thunderbird Email Signature
Open Account Settings, enable Use HTML in the signature section and paste the HTML source. Check a test message before using it for important mail.
Frequently Asked Questions
How Do I Create a Custom Email Signature?
Enter your details in the generator, choose a layout and accent color, and copy the result. Then paste it into the signature settings of your email app, as described for Gmail, Outlook, Apple Mail and Thunderbird above.
What Should Be in My Email Signature?
Include your name, job title, company and one or two ways to reach you, such as a phone number and website. Add a photo, logo or social link only when it helps the reader, and leave out quotes or long legal text.
Why Are Email Signatures Important?
A signature tells the reader who you are and how to contact you without searching for it. A consistent signature across a team also makes messages easier to recognize as genuine.
How Do I Add a Logo to My Email Signature?
Upload the logo to your website or another host that serves it over HTTPS, then paste its address into the Photo or logo URL field. The generator does not store images, so the file must stay online for recipients to see it.
Are Email Signatures Automatic?
Yes, once you set them up. In your email app's signature settings, choose the signature as the default for new messages and, if you want, for replies and forwards.
Related Email Tools
Continue with the guide Email Signature Best Practices. Build a readable signature that travels well.